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Monday, May 17, 2010

Required and optional columns of Payables open interface import of PO matched invoices (R12)

In this post, I tried to explain the required and optional columns in the payables invoice import tables for importing PO Matched Invoices.


 Table:  AP_INVOICE_INTERFACE
  Required Columns
Column Name
Validation
INVOICE_ID                            
Populated from AP_INVOICES_INTERFACE_S.NEXTVAL
INVOICE_NUM                           
Must be unique to the supplier
PO_NUMBER
An approved, not cancelled, not closed or final closed PO
VENDOR_ID or VENDOR_NUM or VENDOR_NAME
An active vendor. Validated against PO_VENDORS
VENDOR_SITE_ID or VENDOR_SITE_CODE
An active pay site. Validated against PO_VENDOR_SITES
INVOICE_AMOUNT                        
Positive amount for 'STANDARD' type, Negative amount for 'CREDIT' type
ORG_ID                                
Required in Multi-Org Environment. Validated against AP_SYSTEM_PARAMETERS.ORG_ID
SOURCE                                
Must be in
SELECT lookup_code
  FROM ap_lookup_codes
 WHERE lookup_type = 'SOURCE';
     Optional Columns
    Column Name
Validation
INVOICE_DATE
Defaulted to SYSDATE
INVOICE_TYPE_LOOKUP_CODE              
Defaulted to 'STANDARD'. It can be 'STANDARD' or 'CREDIT'
INVOICE_CURRENCY_CODE                 
Defaulted from PO_VENDOR_SITES.
INVOICE_CURRENCY_CODE
EXCHANGE_RATE_TYPE                    
Defaulted from AP_SYSTEM_PARAMETERS.
DEFAULT_EXCHANGE_RATE_TYPE
TERMS_ID or TERMS_NAME                
Defaulted from
 PO_VENDOR_SITES.TERMS_ID
DOC_CATEGORY_CODE                      
Only populated if using automatic voucher number
PAYMENT_METHOD_LOOKUP_CODE
Defaulted from PO_VENDOR_SITES
.PAYMENT_METHOD_LOOKUP_CODE
PAY_GROUP_LOOKUP_CODE
Defaulted from PO_VENDOR_SITES.
PAY_GROUP_LOOKUP_CODE
ACCTS_PAY_CODE_COMBINATION_ID
Defaulted from PO_VENDOR_SITES.
ACCTS_PAY_CODE_COMBINAITON_ID
GROUP_ID
Group identifier. Suggest to use it
STATUS
DO NOT POPULATE IT

 Table:  AP_INVOICE_LINES_INTERFACE
 Required Columns 
Column Name
Validation
INVOICE_ID                            
Populated from AP_INVOICES_INTERFACE.INVOICE_ID
INVOICE_LINE_ID                       
Populated from AP_INVOICE_LINES_INTERFACE_S.
NEXTVAL
LINE_NUMBER        
A unique number to the invoice
TAX_CODE or TAX_CODE_ID
Validated against AP_TAX_CODES_ALL
LINE_TYPE_LOOKUP_CODE                 
'ITEM'
AMOUNT                              
Should be QUANTITY_INVOICED * UNIT_PRICE
If MATCH_OPTION is 'P', then populate
RELEASE_NUM or PO_RELEASE_ID              
For Blanket Release only,
 validated against PO_RELEASES_ALL
PO_NUMBER or PO_HEADER_ID
Validated against PO_HEADER_ALL
PO_LINE_NUMBER or PO_LINE_ID
Validated against PO_LINES_ALL
PO_SHIPMENT_NUM or PO_LINE_LOCATION_ID    
Validated against PO_LINE_LOCATIONS_ALL
If MATCH_OPTION is 'R', then populate
RECEIPT_NUMBER                            
Validated against RCV_SHIPMENT_HEADERS.RECEIPT_NUM
RCV_TRANSACTION_ID or PO_LINE_LOCATION_ID
Validated against RCV_TRANSACTIONS
Optional Columns
Column Name
Validation
QUANTITY_INVOICED
Populated if different from PO shipment
UNIT_PRICE
Populated if different from PO shipment
MATCH_OPTION
'P' or 'R' or Defaulted from PO_VENDOR_SITES.MATCH_OPTION
ACCOUNTING_DATE
Defaulted from INVOICE_DATE or SYSDATE
FINAL_MATCH_FLAG
Populated 'Y' if it is final matching
INVENTORY_ITEM_ID
Validated against PO_LINES.INVENTORY_ITEM_ID
INVENTORY_DESCRIPTION
Validated against PO_LINES.INVENTORY_ITEM_DESCRIPTION
SHIP_TO_LOCATION_CODE
Populated if different from PO shipment
PRICE_CORRECTION_FLAG
Populated 'Y' if it is price correction

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The ideas, thoughts and concepts expressed here are my own. They, in no way reflect those of my employer or any other organization/client that I am associated. The articles presented doesn't imply to any particular organization or client and are meant only for knowledge Sharing purpose. The articles can't be reproduced or copied without the Owner's knowledge or permission.