Tuesday, May 11, 2010

Procure To Pay Cycle in Oracle Apps R12 (P2P Cycle)

Here in this post, I tried to explain the steps involved in Procure to Pay Cycle. This is a pure functional Stuff and helps you to understand the navigation steps.
I tried to keep as simple as Possible for clear understanding. The screenshots given below are taken from R12.1.1 apps instance.

Stage 1: Choosing an Item

Let us choose an item to be procured in our example. 
Go to Purchasing Responsibility and follow the below navigation to check for the suitable item.


The item picked for our example should be purchasable item as above. Click on tools and choose “Categories” to view the below screen.

Stage 2: Creation of Requisition

Follow the below Navigation to reach Requisition Form. 

Create a new Requisition for the item viewed in Stage 1.

Click on Distributions to View the charge Account.


Save and Submit for Approval


Now note down the Requisition number and open the “Requisition Summary Form” to view the status of it. For our Example, Requisition number is: 14855

Stage 3 : Checking the Status of Requisition

 Query for the Requisition Number and click Find.

 Here for our example purpose, I kept the submitted and approved person has same and hence it shows the status as approved.

 To see the approval status, please follow the below navigation. 

Stage 4 : Creation of Purchase Order

For creating a Purchase order, let us use the “Autocreate Documents” Form. Follow the below Navigation

 Query for the Requisition

 Click on Automatic as shown in the above figure to create a Purchase Order

Click on “Create” button to create a Purchase order

 View the shipment screen to change the “Match Approval Level” to “2-Way”.

Click the “Receiving Controls” to make sure that the “Routing” is made as “Direct Routing”

 Click Save and submit for Approval.


 Note down the PO Number.
Stage 5: Creation of Receipts

Query with the Purchase order created in the above stage.

 Check the check box near to the lines that are received and click save.

Click the “Header Button” to view the Receipt Number.

Stage 6: Checking the On Hand

 Go to any Inventory Responsibility and follow the below Navigation

 Query for our Receipt and make sure the Organization is the same as we received.

 Below screen will show that our inventory has been increased by 5 quantities.

Stage 7: Check the Material Transactions

Follow the below Navigation to reach “Material Transactions” Form

 Query for the item and date as below

 Below screen shows the source and transaction Type

 Below screen shows you the Serial Numbers of the items received.

Stage 8: Creation of Invoice

Navigate to any Purchasing Responsibility and view à Requests 
Submit the below requests by providing the Receipt number as Parameter to create an invoice.

 Check the status of the program.

Stage 9: Checking the Invoice

Change to any Payables Responsibility and open the invoices Form.

Query for the Purchase order as below,


 Click “Actions” Button then tick the “Validate Check Box” and press “Ok” to validate the invoice

Below screenshot will give you the status of the invoice

Stage 10: Creation of Accounting and Payment

Once invoice got approved, we can “Create Accounting” and “Create Payments” via “Action” Button in the “Invoice Form” as we validated the invoice.

Thus the brief description of P2P cycle came to end.  

25 Responses to “Procure To Pay Cycle in Oracle Apps R12 (P2P Cycle)”

Rosoda Amy said...
June 14, 2010 at 9:02 AM

good one!!!

Can you provide a similar one for order to cash cycle in R12 also..

HATS OFF FOR YOUR GOOD WORK... keep it up !!!!

Anonymous said...
September 21, 2010 at 4:22 AM

gr8 work

Anonymous said...
October 14, 2010 at 12:35 AM

This post is very nice, Because your post is giving very nice information. So we are very thankful to you.

Anonymous said...
November 19, 2010 at 5:18 AM

Great work Anna!!! The document looks simple & effective... Do you have one for Oracle O2C cycle? If so please share..

Anonymous said...
February 16, 2011 at 1:29 AM

hello sir can u explain same with order to cash cycle

Anonymous said...
February 16, 2011 at 1:31 AM

can u explain custom.pll and zoom concept

Team search said...
February 18, 2011 at 7:30 AM

Hi Friend

Thank yoiu for visitng my blog..

Please find the article regarding the zoom concept in Forms personalization in the below link.

Forms Personalization Zoom Concept

I will prepare an article regarding O2C cycle and Custom.pll soon and let you know

Unknown said...
March 17, 2011 at 3:25 AM

can u please send screen shots how to create the business org in 11i and r12

Unknown said...
March 17, 2011 at 3:26 AM

i need FAQ's on p2p functional

Anonymous said...
April 18, 2011 at 10:51 PM

Great Job of Sharing and Spreading Knowledge

Ravishankar said...
July 4, 2011 at 8:12 AM

Great job Sir. This post is very nice. So we are very thankful to you.

God bless you..

Rushikesh Ranade said...
July 26, 2011 at 7:03 AM

gr8 work !!!

Anonymous said...
September 25, 2011 at 6:09 AM

really..it is very much helpful to freshers

Anonymous said...
September 29, 2011 at 4:22 AM

Gr8 Work.....

Anonymous said...
December 28, 2011 at 2:03 AM

Very Very good work dude keepit up

Facebook Development said...
April 18, 2012 at 2:58 AM

Great info. I like all your post. I will keep visiting this blog very often. It is good to see you verbalize from the heart and your clarity on this important subject can be easily observed.

Vijender Kumar said...
August 26, 2012 at 5:15 AM

Nice article...keep it up

Basha the BOSS said...
January 14, 2013 at 3:36 AM

Hi Sir Very Great full thanks to you as sharing knowledge to us ........Its very easy to understand brother .......

Anonymous said...
January 28, 2013 at 10:30 PM

Really helpful article. .Thank You

Anonymous said...
February 5, 2013 at 2:48 AM

very good post. well explained.

naidu said...
February 16, 2013 at 6:53 AM

good boss

Unknown said...
March 4, 2013 at 7:05 AM

Screenshot are not properly visible.Else doc is good.

Unknown said...
March 18, 2013 at 2:48 AM

hi sir thx for your input, really very good document for beginer like me, sir i have an issue

" IN Purchase order the have full filed the order and made invoice and after some reason they have cancelled the invoice and done the return transction for the item received but still the PO status is Approved only....can you mail me how to handle the PO (Customer wants to close the Po)

Email ID saeaswar@gmail.com

Anonymous said...
May 22, 2013 at 5:53 AM

This is a highly informative and knoeledgable post. Keep up the great work and thank you so much. :)

Anonymous said...
November 11, 2013 at 4:10 AM

Good One

Post a Comment


The ideas, thoughts and concepts expressed here are my own. They, in no way reflect those of my employer or any other organization/client that I am associated. The articles presented doesn't imply to any particular organization or client and are meant only for knowledge Sharing purpose. The articles can't be reproduced or copied without the Owner's knowledge or permission.